Cap Table Management Software features explained
for Portfolio Management
Solutions for tracking equity ownership, option pools, liquidation preferences, and dilution scenarios across funding rounds.
Every feature we track for Cap Table Management Software products, with a description of what each one means.
Compliance and Document Management
Ensure compliance with regulatory, tax, and internal governance, and provide robust document management.
- Audit and Change Logs
- Maintain a secure, immutable audit trail of changes to the cap table.
- Bulk Document Distribution
- Distribute equity-related documents to all relevant stakeholders securely.
- Data Export/Import
- Ability to easily export or import cap table data in multiple formats (Excel, CSV, PDF).
- Document Generation & E-signature
- Generate common equity documents (option agreements, stock certificates) and collect e-signatures.
- FMV/409A Valuation Integration
- Support for collecting and recording current and historical IRS-compliant equity valuations.
- Regulatory Filings Preparation
- Tools to help generate or pre-fill regulatory or tax forms for the relevant jurisdictions.
- Rule 701 & 409A Compliance Tools
- Automated tracking to ensure compliance with U.S. securities laws on equity issuance and valuation.
- Secure Document Storage
- Encrypted, permission-controlled storage for equity and legal documents.
- Version Control for Documents
- Maintain and navigate through multiple versions and amendments of vital documents.
Equity and Securities Tracking
Track and manage all forms of equity and securities, including common, preferred shares, options, warrants, SAFEs, and convertible notes.
- Automatic Vesting Calculations
- Platform automatically calculates vested and unvested shares for stakeholders.
- Certificate Management
- Generate, issue, and store digital/electronic share certificates.
- Convertible Instruments Handling
- Support for convertible notes, SAFEs, and conversion mechanics.
- Option Pool Tracking
- Track outstanding, available, and allocated options in employee or founder option pools.
- Partial Exercise and Early Exercise Support
- Support for partial option exercises and early exercises where permitted.
- Restrictions on Securities
- Identify and enforce transfer restrictions on securities according to company rules or regulations.
- Rule-based Triggers
- Automate vesting, acceleration, and lapse conditions based on company events.
- Share Ledger
- Maintain a digital record of all share issuances, transfers, cancellations, and exercises.
- Support for Multiple Security Types
- Ability to model and manage various security instruments (e.g., common stock, preferred stock, options, warrants).
- Vesting Schedules
- Configure and track custom vesting schedules for options and RSUs.
- Warrant Tracking
- Ability to grant, track, and exercise warrants.
Funding Round Management
Support the planning, modeling, and execution of seed, venture, and growth funding rounds.
- Automatic Cap Table Update
- Platform updates all relevant ownership, price per share, and dilution metrics upon closing a round.
- Automatic Legal Calculations
- Calculate minimum investment, share allocations, and legal constraints per round.
- Investment Tranche Tracking
- Track multiple investment tranches and their impacts on ownership and proceeds.
- Investor Communication Tools
- Built-in bulk or individual notification to investors during round closing.
- Pre/Post Money Valuation Entry
- Input and visualize impact of changing company valuations.
- Round Document Storage
- Link to, or store, funding round documentation (term sheets, share purchase agreements).
- Round Modeling (Pre-money/Post-money)
- Accurately model both pre-money and post-money convertible/price rounds.
- Round-specific Terms Handling
- Model round mechanics including lead/side investor splits, share classes, and closing schedules.
- Safe/Note Conversion Rules Customization
- Handle different conversion triggers, discounts, valuation caps, and MFN provisions.
Integration & Platform Compatibility
Efficiently connect with related financial, legal, and HR systems.
- API Access
- Provide programmatic access to all or most system features and data.
- Cap Table Import Tools
- Easily import legacy cap tables from Excel or other systems.
- Data Import Speed
- Time to import a typical legacy cap table file.
- HRIS/Payroll Integration
- Sync employee and grant data with HRIS & payroll systems.
- Integration with Financial Platforms
- Connect with portfolio management, accounting, and banking software.
- Legal Document API Integration
- Connect with e-signature or contract management platforms.
- Portfolio Management Tool Compatibility
- Sync data with VC or PE firm portfolio management and CRM systems.
- Single Sign-On (SSO) Support
- Support authentication via SAML, OAuth, or similar for enterprise security.
- Webhook/Event Triggers
- Push notifications of critical events to external systems.
Liquidation Preferences & Waterfall Analysis
Handle complex payout scenarios involving multiple classes of stock, preference stacks, participating/non-participating rights, and carve-outs.
- Automatic Participation Rights Calculation
- Correctly split proceeds between preferred and common according to terms.
- Change-of-control Provisions
- Model terms that govern sale, IPO, or company dissolution events.
- Conversion Threshold Scenarios
- Visualize effect of converting to common stock in different exit scenarios.
- Custom Waterfall Analysis
- Model and visualize proceeds distribution for various exit scenarios.
- Distribution Reports
- Generate summary reports for each stakeholder showing expected payouts.
- Exit Carve-outs Modeling
- Support for management or founder performance-based carve-outs on exit.
- Multiple Liquidation Preference Types
- Support for 1x, 2x, capped, non-capped, participating and non-participating preferences.
- Multiple Rounds/Classes Waterfall
- Simultaneously model multiple preferred series and complex seniority scenarios.
- Stacked Preference Modeling
- Handle multiple stock classes in different seniority positions in the stack.
Ownership & Dilution Modeling
Model current and future equity ownership under various investment, issuance, and liquidity scenarios.
- Automatic Conversion of Notes and SAFEs
- Automate and visualize how convertible notes and SAFEs convert into equity upon a qualified financing.
- Automatic Error Detection in Model Assumptions
- Warn users if scenario assumptions (e.g., pre vs post-money, option pool location) are invalid.
- Cumulative Dilution Impact Calculation
- Quantify, and visually represent, dilution over time and across rounds.
- Custom Scenario Analysis
- Build and save unlimited dilution or exit scenarios for comparative analysis.
- Custom Waterfall Modeling
- Flexible tools to model proceeds distribution across varying terms.
- Drag-along/Tag-along Rights Modeling
- Visualize how contractual protections affect ownership in various exit or funding scenarios.
- Ownership Change History
- Access version history and audit trail of changes to equity ownership.
- Pro-forma Cap Table Modeling
- Create modeled cap tables reflecting hypothetical fundraises, conversions, and exits.
- Real-time Ownership Calculation
- View current equity breakdowns for all stakeholders.
- Stakeholder Role-based Scenarios
- Easily show outcomes for specific current or future stakeholders.
Reporting and Analytics
Provide robust analytics, charting, and exportable reporting for portfolio analysis and stakeholder communications.
- API Reporting Capabilities
- Integrate and retrieve data for internal BI and portfolio dashboards.
- Audit Trail Reports
- Export a record of every change to the cap table for compliance.
- Custom Cap Table Reports
- Generate up-to-date and scenario-based cap table reports for internal and external stakeholders.
- Customizable Dashboard Widgets
- Select, arrange, and configure analytics widgets for tailored dashboards.
- Dilution History Charts
- Visual charts showing how dilution has impacted key stakeholders over time.
- Exit and Waterfall Charting
- Generate graphical outputs of payout scenarios under exits/IPOs.
- Export to Excel/CSV/PDF
- Reports and tables can be exported in multiple formats.
- Round Comparison Analytics
- Compare how key variables (ownership, dilution) change between funding rounds.
- Vesting Progress Reporting
- Provide snapshots and detailed histories of option/RSU vesting by stakeholder.
Security & Privacy
Comprehensive security and privacy controls to protect sensitive equity information.
- Audit Trails for Sensitive Actions
- Track and report all sensitive or administrative actions.
- Data Encryption in Transit and at Rest
- End-to-end encryption for all sensitive data.
- EU/US Data Residency Options
- Allow data storage in jurisdiction meeting compliance needs.
- GDPR/CCPA Compliance
- Meet requirements for major data privacy regulations.
- Granular Permission Settings
- Specify data access permissions at user and group levels.
- Incident Response Time
- Maximum time to respond to a detected breach.
- Multi-factor Authentication
- Require two or more methods of identity verification for access.
- Penetration Testing & Vulnerability Scans
- Regular third-party testing for security vulnerabilities.
- SOC 2/ISO 27001 Certification
- Third-party certification for information security controls.
- User Session Timeout Control
- Automatic logoff after inactivity.
Stakeholder Access and Communication
Enable secure, role-based access for founders, employees, investors, and legal counsel, with effective communications.
- Access Logs
- Monitor and record when and how users access sensitive information.
- Automated Notifications
- Notify stakeholders of important events (grants, exercises, company actions).
- Bulk Communication Tools
- Send round or company updates to multiple users at once.
- Customizable Email Templates
- Customize automatic communication templates for company branding and compliance.
- Role-based Access Control
- Assign permissions to view, edit, or administer according to stakeholder role.
- Self-service Stakeholder Portals
- Allow investors and employees to log in, review their holdings, and execute equity actions.
- Stakeholder Statement Generation
- Generate downloadable statements or confirmations for individual or all stakeholders.
- User Activity Limits
- Ability to set limits on bulk downloads or data scraping per user.
- View & Download Permissions
- Granular controls for who can view or export confidential information.
User Experience & Support
A modern, intuitive interface, onboarding help, and accessible support for all user types.
- Average Support Response Time
- Typical time for initial support reply to user queries.
- Customizable Branding
- Company branding/logo on user portals and communications.
- In-app Guidance/Tool Tips
- Context-sensitive help available throughout the platform.
- Intuitive User Interface
- Modern interface with logical navigation suitable for non-technical users.
- Knowledge Base/Help Center
- Searchable, updated documentation for troubleshooting and feature usage.
- Mobile Accessibility
- Optimized for mobile devices or dedicated iOS/Android app.
- Onboarding/Training Resources
- Comprehensive tutorials, guides, or live training available.
- Real-time Chat Support
- Direct access to support via in-app chat.
- Service Level Agreement (SLA)
- Guaranteed response and issue-resolution times.
- User Feedback Channels
- Collect feature requests and feedback from users in-app.